How to Write a Follow-Up Email After a Job Application

After submitting a job application, sending a follow-up email can demonstrate initiative and reaffirm your interest in the role. 

However, crafting the perfect email requires a balance between professionalism and enthusiasm. 

This guide explores how to write an effective follow-up email after a job application, with tips and examples tailored to job seekers in Kenya.

Why Send a Follow-Up Email?

A follow-up email serves multiple purposes:

1. Reinforces Your Interest: Shows the employer you’re serious about the role.
2. Keeps You Top of Mind: Ensures your application doesn’t get overlooked in a sea of submissions.
3. Clarifies Next Steps: Politely inquires about the status of your application.

When to Send a Follow-Up Email

• After Submitting Your Application: Wait 7–10 days before following up.
• After an Interview: Follow up within 24–48 hours to thank the interviewer and inquire about next steps.
• Post-Deadline Follow-Up: If the application deadline has passed, send an email within 3–5 days.

How to Write a Follow-Up Email After a Job Application

1. Use a Clear Subject Line

Make your email easy to identify in a busy recruiter’s inbox.
Examples:

• “Follow-Up on Job Application: Marketing Specialist Role”
• “Application Status Inquiry – John Mwangi”

2. Greet Professionally

Address the email to the hiring manager or recruiter by name if possible.
Example:
“Dear [Hiring Manager’s Name],”

3. Start with a Thank You

Express gratitude for the opportunity to apply.
Example:
“I hope this email finds you well. Thank you for considering my application for the Marketing Specialist role at [Company Name].”

4. Reaffirm Your Interest

Briefly restate your enthusiasm for the position.
Example:
“I am very excited about the opportunity to contribute to your team, especially given my experience in digital marketing and content strategy.”

5. Politely Inquire About the Status

Ask for an update without sounding demanding.
Example:
“I wanted to kindly follow up to inquire if there are any updates regarding my application. I understand you may have many applications to review and appreciate your time.”

6. End With Gratitude and Contact Information

Thank the recipient again and include your contact details for easy reference.
Example:
“Thank you for your time and consideration. Please don’t hesitate to contact me at [Your Phone Number] or [Your Email Address] if you need any additional information. I look forward to hearing from you soon.”

Follow-Up Email Template

Subject Line: Follow-Up on Job Application: [Job Title]

Dear [Hiring Manager’s Name],

I hope this email finds you well. Thank you for considering my application for the [Job Title] position at [Company Name]. I am very enthusiastic about the opportunity to bring my skills in [mention relevant skills or experience] to your team.

I wanted to kindly follow up and inquire if there are any updates regarding my application. I completely understand you may be busy and appreciate the time you’ve taken to review my application.

If there’s any additional information I can provide to support my candidacy, please let me know. I am happy to assist in any way.

Thank you again for your time and consideration. I look forward to the possibility of contributing to [Company Name]. Please feel free to contact me at [Your Phone Number] or [Your Email Address].

Best regards,
[Your Full Name]

Tips for Writing a Great Follow-Up Email

1. Keep It Short: Stick to 3–4 paragraphs; recruiters are busy.
2. Be Polite: Avoid sounding pushy or impatient.
3. Proofread: Ensure your email is free of typos or grammatical errors.
4. Include Relevant Details: Mention the job title and when you applied.
5. Don’t Spam: Avoid sending multiple follow-ups in quick succession.

Frequently Asked Questions

1. Is It Okay to Follow Up After Applying for a Job?

Yes! Following up shows initiative and interest in the role.

2. How Long Should I Wait Before Following Up?

Wait 7–10 days after submitting your application, or follow any timeline mentioned in the job posting.

3. What If I Don’t Hear Back After the Follow-Up Email?

If you don’t get a response after 1–2 follow-ups, move on to other opportunities but keep the door open for future applications.

4. Can I Follow Up via Phone Instead of Email?

Unless the job posting specifies a phone follow-up, email is the more professional and preferred option.

Conclusion

A well-written follow-up email after a job application can make a strong impression and increase your chances of getting noticed. By being professional, concise, and polite, you can stand out as a proactive and enthusiastic candidate.

Remember, patience is key, but persistence shows your commitment to the role. Good luck with your job search!